Business Certification Program

Business Certification Program

For

Minority/Woman and
Section 3
Business Concerns

Peoria Housing Authority
Business Certification Program

The Peoria Housing Authority has created a formal program to certify Minority-Owned Business Enterprises, Women-Owned Business Enterprises, and Section 3 Business Concerns. This certification process serves to better identify and support minority and women-owned business enterprises and Section 3 business concerns as well as to collect information for reporting purposes.

The housing authority requests that all Minority and Women-Owned Business Enterprises and Section 3 Business Concerns complete the certification process prior to beginning any work with the housing authority.

Minority-Owned or Women-Owned Business Enterprises

To complete the certification process as an MBE or WBE, the business must complete the certification form and provide verification of who owns and operates at least 51 percent of the business. This may include copies of one or more of the following:

· certificate of registration with the county (assumed business name certificate),
· certifications with other entities (i.e. IDOT, CMS),
· certificate of incorporation,
· stockholder(s) certificates,
· organizational charts with names, titles, and functional descriptions,
· partnership agreements, and
· bank signatory authorization.

The housing authority reserves the right to request additional documentation if needed to verify ownership/operation. The business owner or other individual with authorization should print their name on the first line and sign their name immediately below on the second line found on the lower left-hand corner of the certification form. The certification form then needs to be notarized in the bottom right hand corner.

If the business is a corporation, a corporate seal is requested in the bottom right hand corner.

Section 3 Business Concerns

To complete the certification process as a Section 3 Business Concern, the business must meet the guidelines outlined in the Housing and Urban Development Act of 1968 (12 U.S.C. 1701u).

A business concern is an entity formed in accordance with State law and licensed under State, county, or municipal law to engage in the type of business activity for which it was formed. A Section 3 business concern is a business concern:

(1) That is 51 percent or more owned and operated by Section 3 residents; or
(2) Whose permanent, full-time employees include persons, at least thirty percent of whom are currently Section 3 residents, or within three years of the date of first employment with the business concern were Section 3 residents; or
(3) That provides evidence of a commitment to subcontract in excess of 25 percent of the dollar award of all subcontracts to be awarded to business concerns that meet the qualifications set forth in paragraphs (1) or (2) in this definition of “section 3 Business Concern”.

Priorities are made for businesses owned by public housing authority residents. Anyone seeking preference under Section 3 bears the responsibility of providing evidence that the individual is eligible for the preference. This holds true for business concerns as well.

A “Section 3 resident” includes residents of the Peoria Housing Authority or any other person who resides in Peoria County and who makes less than 80 percent of the area median income, with consideration made for smaller and larger families. For a family size greater than one, an individual seeking Section 3 designation would need to provide documentation of total household income. The table below documents the income guidelines established and updated by HUD annually.

Table 1: Department of Housing and Urban Development Section 3 Income Guidelines

FAMILY SIZE INCOME
1 $37,750.00
2 $43,150.00
3 $48,550.00
4 $53,900.00
5 $58,250.00
6 $62,550.00
7 $66,850.00
8 $71,150.00
Guidelines as of 2015

http://www.huduser.org

In order to complete the certification process with the housing authority as a Section 3 Business Concern, the business must complete the certification form and provide verification that documents which category best describes the business concern. This may include copies of one or more of the following items:
· certificate of registration with the county (assumed business name certificate),
· certificate of incorporation,
· partnership agreement,
· stockholder(s) certificates,
· organizational charts with names, titles, and functional descriptions,
· bank signatory authorization,
· filed federal tax forms,
· proof of residency in public housing,
· proof of residency in Peoria County,
· proof of receipt of public assistance, and
· payroll records.

The housing authority reserves the right to request additional documentation if needed to verify ownership/operation and/or permanent employment. The business owner or other individual with authorization should print their name on the first line and sign their name immediately below on the second line. The certification form then needs to be notarized in the bottom right hand corner.

If the business is a corporation, a corporate seal is requested in the bottom right hand corner.

Changes in Business Structure/Ownership and Re-Certification

All businesses that have completed the certification process need to report changes in structure/ownership within two business weeks of said changes to the housing authority Contract Administrator at 100 S. Richard Pryor Place, Peoria, IL, 61605. Section 3 Business Concerns who request priority based on workforce composition need to report workforce changes that result in an adjustment in the percentage of Section 3 resident employees immediately. Once every two years businesses minority- and women-owned business enterprises will be required to re-certify their businesses with the Contract Administrator or provide a written statement indicating there have been no changes in business structure or ownership. Providing false documentation or not properly notifying the housing authority about changes in business structure/ownership will result in disqualification from the certification program.

Other

Applications for certification are typically reviewed within thirty days of application, and the Contract Administrator will then mail out a certificate verifying a business has completed the certification process. If the application is incomplete, notification will be mailed directly. Once an initial letter is mailed no further notification will be sent to the firm regarding the completion of the certification process. This certification process is specifically designed for the Peoria Housing Authority and may not be recognized by any other entity. All completed certification applications should be submitted to the MOD Department at 100 S. Richard Pryor Place, Peoria, IL 61605.

The Peoria Housing Authority does not discriminate on the basis of race, color, religion, national origin, age, familial status or disability in employment, housing or public accommodation.

Certification for Resident Seeking Section 3 Preference In Training and Employment

The Peoria Housing Authority retains files of all individuals interested in seeking Section 3 preference for training and employment. Pursuant to HUD requirements, recipients, contractors, and subcontractors shall direct their efforts to provide, to the greatest extent feasible, training and employment opportunities generated from the expenditure of Section 3 covered assistance to Section 3 residents. Preference will be given in the following order, Public and Indian housing programs, housing and community development programs, and finally to other Section 3 residents in the service area county.

How can Section 3 Preference Help?
· The Section 3 Resident Seeking Training and Employment list is provided to local companies upon request.
· The Section 3 Resident Seeking Training and Employment list is provided to the local trades for apprenticeship postings.
· The Section 3 Resident Seeking Training and Employment list is provided to contractors who have contracts with The Peoria Housing Authority who are seeking to meet the Section 3 hiring goal.

What is Section 3 Preference?
Residents of the Peoria Housing Authority and low-income families in Peoria County are eligible for training and employment opportunities with:
· Peoria Housing Authority
· Contractors and Businesses Working with the PHA
· Other HUD Funded Projects in the City of Peoria

What are Section 3 Income Guidelines?
· The following table details the income guidelines for 2009 according to family size. If you earn at or below these amounts according to your family size, you may be eligible for Section 3 Preference.

Table 1: Department of Housing and Urban Development Section 3 Income Guidelines

FAMILY SIZE INCOME
1 $36,850
2 $42,100
3 $47,400
4 $52,650
5 $56,850
6 $61,050
7 $65,300
8 $69,500
Guidelines as of 03/19/09
http://www.huduser.org

Please note that filling out this certification form does not guarantee you employment.

FAMILY SIZE INCOME
1 $37,750.00
2 $43,150.00
3 $48,550.00
4 $53,900.00
5 $58,250.00
6 $62,550.00
7 $66,850.00
8 $71,150.00
Guidelines as of 2015