Landlord Information

Due to a delay in the conversion of our new software going live, Landlord checks/utility reimbursements will be slightly delayed for the month of September.  Checks should be mailed out Friday Sept 4th.  We apologize for any inconvenience this may cause. -Thad Edmonds, Director of Finance.

Landlord Portal:  https://peoriahousing.tenmast.com/

 

Uniform Physical Condition Standards – Voucher (UPCS-V)

Inspection Process

What is UPCS-V?

To help improve tenant safety and HUDs’ oversight of the Housing Choice Voucher (HCV) program, REAC will notepadintroduce a new inspection protocol called UPCS-V; with the “V” signifying “Voucher”. UPCS-V introduces new measures to enhance the consistency and objectivity of the inspection process, and will provide more information about the condition of individual housing units. Congress expressed the need to update the housing quality standards in order to reflect current advances in home inspections and changes to standards of health and safety threats in homes today. Through this initiative, HUD aims to clarify and streamline inspection processes for PHAs and inspectors, while increasing owners’ and tenants’ access to detailed information about their homes.

The primary goals of UPCS-V are to:Holding Keys

  • Ensure health & safety of tenants.
  • Align standards more closely with other HUD programs.
  • Provide insight to the condition of assisted housing.
  • Enhance HUD’s oversight abilities.

To reflect these changes, HUDs REAC (Real Estate Assessment Center) has been working with HUD policy, engineering, construction and IT experts to develop the new protocol. In order to include the latest safety standards, HUDs Office of Lead Hazards Control and Health Homes (OLHCHH) also has been included in planning of UPCS-V.

What are some of the changes HUD is considering with the new inspection standard?L1 House

  • Use of a deficiency driven protocol, not going through a static checklist. A new classification system for describing the nature of deficiencies (L1, L2, L3, E, LT). Deficiencies would be classified on an escalating scale, from minor (L1) to significant (L3), and critical deficiencies may be further classified as life threatening (LT) or emergency (E).
  • A new data transmission tool. The data would allow to generate the Unit Condition Indexwhich will provide valuable information to tenants, homeowners and PHAs about the condition of the unit. All UPCS-V inspection data would be submitted to HUD using a standardized file format.L3 House
  • Integration of IT system. One of the advantages of creating a new inspection standard is the ability to integrate new technology into a prototype system such as UPCS-V. HUD envisions inspectors to conduct inspections on a handheld device in order to capture deficiencies. It would also support the use of photographic evidence and enable real-time recording of inspection findings. HUD would provide a data exchange framework for inspection data (.XML file) that can be integrated to existing systems.

What does this mean for Landlords?

HQS Current Standard HQS Current Standard

Landlord

Landlord Image

Current Role:

  • May own one or more properties that are inspected every year and it may be difficult to keep track of the condition of all the units.
  • May or may not have detailed records of the units’ condition.

Issues:

  • May disagree with the inspection outcomes due to ambiguities in HQS.
  • Different inspectors interpret HQS differently.
  • May not have detailed records in order to verify unit condition.
Future Role:

  • The landlord will have a much better idea how to make the rental unit ready for an HCV tenant.
  • In the future, the landlord may have an independent report of the units’ condition with levels of severity of the deficiencies.
  • In the future, as more data is collected on a national level, landlords will be able to see trends on how to maintain a voucher unit in habitable condition.

Benefits:

  • Increased transparency through a comprehensive inspection report.
  • More predictable outcomes on what will make a unit pass or fail.
  • Provide clearer guidelines and reduce the level of uncertainty of the items that need to be inspected.
  • Landlords will be able to have a better idea how to address the deficiencies discovered, and in what timeframe to complete repairs.
  • Landlords may be able to submit evidence of some repairs to PHAs electronically—saving time.

What does this mean for HCV Tenants?

HQS Current Standard HQS Current Standard
HCV Tenant

HCV Tenant

Current Role:

  • Receives a notice if a unit passes or fails, but it may not contain any details on the unit.
  • Tenant does not know what to look for in a unit that will pass an inspection.
  • Tenant may select a unit to live in, but the Landlord will not have the unit ready to pass the inspection.

Issue:

  • Landlord may not know what to do in order to pass an HQS inspection.
  • May live in substandard housing because deficiencies are not properly identified or corrected.
  • Current tenant may be wrongfully held responsible for damages caused to unit by previous tenant.

 

Future Role:

  • Will still know if unit passes or fails, additionally tenant will receive a more detailed inspection report of the units’ deficiencies categorized by levels of severity before tenant moves in.
  • Confident that landlord will know what possible deficiencies to fix before an inspection so tenant does not waste time looking at units that will not pass.
  • Once a new standard has been implemented for a duration long enough where sufficient data has been recorded, tenant will be able to use the report to make more informed rental decisions.

Benefits:

  • Tenants will live in units that have passed an inspection which incorporates updated safety standards.
  • Protects tenants from potential uninhabitable living conditions.
  • Will have an independent record of the condition of the unit.
  • The tenant will be able to make more informed rental decisions..
  • Tenant knows that landlord is aware how to make the unit decent, safe and sanitary.

Click here for FAQ

Click here for UPCS-V Inspection Protocol

 

What Inspectors Look For

When a Peoria Housing Authority inspector comes to your property, they will inspect the interior/exterior of the building in accordance with Chapter 10 of the Housing Choice Voucher (HCV) Guidebook and Chapter 8 of the PHA Administrative Plan.

Click here for a pdf documentation of Chapter 10 from the Housing Choice Voucher (HCV) Guidebook

Click here for lead paint information we distribute to residents.

 

HUD Inspection Book

This is an inspectin form frm the US. Department of Housing and Urban Development for the Housing Choice Voucher Program.  It is a 20 page document from ref Handbook 7420.8 form HUD-52580-A.

Click here for access to the booklet.

 

HUD Guidelines for HQS

The following document is from the Office of the Assistant Secretary at HUD.  HUD’s guidelines for housing quality standards are in section 982.401, page 609.

Click here for HUD’s guidelines for housing quality standards.

 

PHA Policy on HQS & Reasonable Rent

This document is from PHA’s Section 8 Administrative Plan.  It is Chapter 8 named:

HOUSING QUALITY STANDARDS AND RENT REASONABLENESS DETERMINATIONS

Click here for Chapter 8. UNDER CONSTRUCTION